MINI SESSION PHOTOGRAPHY AGREEMENT & MODEL RELEASE
Last updated: [Date]
PARTIES. This Mini Session Agreement ("Agreement") is between [Photographer Legal Name], a [Business Structure] ("Photographer"), and [Client Full Name] ("Client").
EVENT. Mini photo session on [Date] at [Location/Address], scheduled start time [Start Time]. Session length: [X] minutes. Please arrive 5–10 minutes early.
FEES & PAYMENT. The session fee is [Price] USD per booking. Client authorizes payment in full at booking. Your spot is not reserved until payment is received. Session fees are for time, talent, and the deliverables below; they are not purchase of raw files.
CANCELLATION & RESCHEDULE.
• Client may reschedule once without fee if requested at least [Reschedule Window, e.g., 72 hours] before the session, subject to availability.
• Requests within [Late Window, e.g., 72 hours] are treated as cancellations; fees are non‑refundable. You may transfer your slot to another party and notify Photographer in writing.
• No‑shows and arrivals 10+ minutes late forfeit the session and fee.
WEATHER PLAN. For outdoor minis, Photographer may postpone due to unsafe or unsuitable weather (heavy rain, lightning, high winds). Photographer will announce any postponement by [Notification Method/Timeframe]. Backup date: [Date/Range]. If Client cannot attend the backup date, a credit valid for [X months] will be issued; refunds are not provided unless required by law.
LATE ARRIVAL. Sessions run back‑to‑back. If you are late, your session may be shortened accordingly to keep the day on schedule. Please plan parking and walking time.
DELIVERABLES. Photographer will deliver [#] edited high‑resolution images via online gallery within [Turnaround, e.g., 2–3 weeks] from the session date. Client may purchase additional images per the pricing shown in the gallery.
EDITING & STYLE. Basic color correction and light retouching are included at Photographer's discretion to match Photographer's portfolio style. Extensive retouching (object removal, body reshaping, composites) is not included and, if offered, is billed at [Rate]/hour.
PROOFS & SELECTIONS. If proofs are provided, Client will select images within [Selection Window] days of delivery. Failure to select may delay final delivery.
GALLERIES & ARCHIVING. Online galleries remain active for [Gallery Window, e.g., 60 days]. Files may be archived after that date and retrieval is not guaranteed.
COPYRIGHT & LICENSE. Photographer owns all copyrights in the images. Upon full payment, Photographer grants Client a non‑exclusive, non‑transferable, perpetual license to download, store, and print the delivered images for personal use. Commercial use (including advertising, product listings, or business websites) requires a separate license. Client shall not edit images with filters, sell files, or submit to contests without written consent.
MODEL RELEASE (ADULTS). Client grants Photographer and lawful assigns the irrevocable right to use images from the session for portfolio, website, social media, studio samples, and marketing, without additional approval or compensation. To opt out, initial here: [ ] (No model release granted).
MINOR RELEASE (IF APPLICABLE). Client represents they are the parent or legal guardian of [Minor(s) Name(s)] and grants the same permissions stated above on the minor's behalf. To opt out for minors, initial here: [ ].
CLIENT CONDUCT & SAFETY. Client is responsible for supervising children and pets. Photographer may end a session if safety is at risk. Props/permits: Client is responsible for any required location permits unless otherwise agreed in writing.
LIMITATION OF LIABILITY. While reasonable care is taken, in the unlikely event of equipment failure, illness, or other inability to perform, Photographer's liability is limited to rescheduling or refund of fees paid. In no event shall Photographer be liable for incidental or consequential damages.
FORCE MAJEURE. Neither party is liable for events beyond reasonable control (e.g., natural disasters, government orders, strikes, or illness) that make performance impossible; performance will be suspended and rescheduled as feasible.
INDEMNIFICATION. Client agrees to indemnify and hold Photographer harmless from claims arising from Client's breach of this Agreement or misuse of the images.
GOVERNING LAW & DISPUTE RESOLUTION. This Agreement is governed by the laws of [State/Province/Country]. Venue: [County/State]. Parties will attempt good‑faith mediation before litigation.
ENTIRE AGREEMENT; AMENDMENTS. This is the entire understanding between the parties and supersedes prior discussions. Changes must be in writing and signed/e‑signed.
E‑SIGNATURE & ACCEPTANCE AT BOOKING. Client agrees that checking the acceptance box and submitting payment at booking constitutes a binding e‑signature and acceptance of this Agreement, the policies above, and any linked studio policies.
CONTACT. Photographer: [Email] [Phone] [Business Address]
Client Legal Name: ________________________ Date: ____________
Signature (if not e‑signed): __________________ Role: Client
MINI SESSION TERMS (SHORT FORM)
• Fee & Booking: [Price] due at booking to reserve your time. Non‑refundable; transferable to another person with written notice.
• Time & Place: [Date], [Location], [Start Time], [X] minutes. Arrive early; late arrivals shorten your session.
• Weather: Photographer may postpone for unsafe weather; backup date [Date/Range]. If you can't attend, you'll receive a credit valid for [X months].
• Deliverables: [#] edited images via online gallery within [Turnaround]. Additional images available for purchase.
• License: Personal use only; no resale or commercial use without written permission. No third‑party edits.
• Model Release: You grant permission to use images for portfolio/social unless you initial here to opt out: [ ] (and notify Photographer).
• Liability: If Photographer cannot perform due to illness/equipment failure, liability is limited to rescheduling or refund.
• Acceptance: By booking and paying, you accept these terms.